Storm King Golf Club

Constitution

1999

 

 

Article I

 

   The name of the club shall be “Storm King Golf Club Incorporated”, Cornwall New York.

 

Article II

 

   Section 1 - The membership of the club shall be limited at the discretion of the Board of Directors.

 

   Section 2 - Memberships shall be one of the following classifications:

(a)Family

(b)Single-Male/Female (18 years of age & older)

(c)Associate

(d)Junior-12 through 18 years of age. Juniors who have been members for at least two consecutive years prior to their 18th birthday may apply for full membership, with no initiation fee, until they have reached their 22nd birthday

(e) Life

 

   Section 2a - Family membership shall include husband and/or wife or both, all children under 18 years of age, and unmarried children attending college up to the age of 22. The Family Membership shall have two votes. Children of Family memberships may not bring guests.

 

             Section 2b - Single membership shall include men and women 18 year of age and over. Each Single Membership shall have one vote.

 

   Section 2c - Associate nonresident - Associate membership shall be non-voting and mean any person residing more than 100 miles from the club during the golfing season. It shall be available to any member in good standing upon written request to the Secretary. Associate members may enjoy the privileges of the club and play golf upon payment of greens fees. Associate members may play two days on the same weekend/holiday but not more than two days (weekend/holiday) per month.

 

   Section 2d - Junior Memberships - This membership will carry no voting power and may not bring guests.

 

   Section 2e - Life Membership - Life Membership shall have one vote.

 

   Section 3 - Applications for membership shall be made in writing. Application blanks will be furnished by the Club and will be signed by the applicant and two members in good standing. All applications shall be accompanied by a deposit in an amount set by the board. Applications for membership are to be forwarded to the Secretary who will note the date and time received. If the Secretary finds such applications to be in order, the Secretary will forward such applications to the Membership Committee for screening and approval. The Membership Committee will then report to the Board of Directors, through the Secretary, the names of such applicants it deems proper for admission to the Club. The Board of Directors will put these names to a vote—in the order the applications were originally received by the Secretary for final approval to membership. These names must be approved by at least two-thirds of the members of the Board of Directors.  Sponsors of new members shall have the responsibility, upon applicant’s acceptance, of familiarizing new members with all Club rules and the proper etiquette of golf.

 

Article III

 

  Section 1 - The fiscal year of the club shall begin on January 1st and end on December 31st each year.

 

Article IV

 

   Section 1 - Annual Membership fees shall be fixed by the Board of Directors.

 

   Section 1a - Bills for membership fees will be rendered annually. For full voting members, a minimum of ˝ of the balance of all charges will be due by January 31st. If any member has not paid ˝ of his membership fees by January 31st, a $25 monthly charge will be added to his bill.

   If any member, as of April 1st, has an open balance, an additional $25 monthly fee will be incurred and golfing privileges will be suspended until his financial obligations are satisfied. A list of all delinquent accounts will be posted in the clubhouse on April 15th. Other financial arrangements can be made pursuant to Article IV, Section 1C of the Constitution.

 

   Section 1b - If a member has submitted no payments at all by April 1st, it will be considered a de facto resignation from the Club. Such members shall be dropped from the rolls immediately and shall be required to reapply for admission as stated in Article II, Section 3 of the Constitution and pay all initiation fees as required of any new applicant.

 

   Section 1c - The Board of Directors will take under consideration any member’s request for a hearing concerning financial difficulties. The member may choose to address the Board in person or to submit a letter to the Secretary and/or Treasurer explaining such difficulties. The Board shall render a decision and inform the member of that decision.

 

   Section 2 - Dependent children, no longer covered by Family membership because of age, as set forth in Article II, Section 2a, who have been included in a family membership for at least two consecutive years, may become members without payment of any initiation fee and without a separate application. Should the child, not in attendance at college, attain his or her 18th birthday or, if a matriculating student complete college before his/her 22nd birthday after July 1st, or a child attending college attains his/her 22nd birthday after July 1st, that child shall be covered by Family membership until the end of the year.

 

   Section 3 - It shall be the responsibility of each member to notify the Secretary of any change of address. Failure to effect this change will not be considered an excuse when it applies to notices as mentioned in Article IV, Section 3.

 

   Section 4 - All person elected to membership after the first of July shall be charged with only one-half the annual charges of the current year but with the entire initiation fee.

 

   Section 5 - Any change of status in the above membership must be submitted in writing to the Secretary.

 

 

Article V

 

 

INITIATION FEES AND ASSESSMENTS

 

 

   Section 1 - The initiation fee shall be fixed by the Board of Directors.

 

   Section 2 - Assessments may be made at the discretion of the Board of Directors.

 

Article VI

 

GOVERNMENT

 

   Section 1 - The control and management of the club, and its property shall be vested in fifteen (15) elected directors and any non-elected Executive Officers who shall be known as Board of Directors. Directors shall hold office for five years, or until their successors qualify. They shall take office immediately following their election. Vacancies on the Board of Directors shall be filled by appointment by the President and ratification by the Board of Directors until the next annual election of the Board.

 

   Section 2 - Nominations for the Board of Directors shall be made by the Nominating Committee, named by the Board of Directors. The Committee shall submit a slate of at least three (3) new Directors each year, who will start a five (5) year term and also make nominations to fulfill an unexpired term of a Director who is unable to fulfill his/her term. Such names will be placed on the bulletin board at least one month before the election and any other interested member may sign their name to the list in order to be considered for the Board. This ballot is to be voted on at the Annual Meeting. There will be no nominations made during the Annual Meeting. No director may succeed himself/herself immediately.  After one intervening year, he/she shall be eligible to resume service as a director

 

 

  Section 2a - Members of the Board of Directors should attend at least two-thirds (2/3) of the meetings. Those not complying, without justification or extenuating circumstances, shall be dropped from the Board, at the discretion of the Board. A new member will be appointed to the Board.

 

   Section 3 - Executive Officers There shall be elected a President, 1st Vice President, 2nd Vice President, Treasurer, and Secretary. This election shall take place during the first meeting of the newly elected Board of Directors; and, these officers shall be elected to a term of one (1) year. Officers may not serve more than three (3) years in any one office, except the Treasurer and Secretary.

 

   Section 4 - A stated meeting of the Board of Directors shall be held each month. Eight (8) members shall constitute a quorum at all meetings of the Board of Directors.

   Section 5 - Roberts Rules of Order shall be followed in conducting all meetings.

 

 

 

 

 

Article VII

 

DUTIES:

 

   Section 1 - The President shall preside at all meetings of the Club and of the Board of Directors. The President shall be, ex officio, a member of all committees, except the Nominating Committee, and shall name members of all standing committees, and may appoint special committees. The President shall, at the discretion of the Board of Directors, execute with the Secretary, all written contracts and sign all notes and other financial obligations.

 

   Section 2 - In the absence of the President, the 1st Vice-President shall act in his/her stead.

 

   Section 3 - In the absence of the President and the 1st Vice-President, the 2nd Vice-President shall act in their stead.

 

   Section 4 - The Secretary shall have the custody of the records and the seal of the Club. The Secretary shall keep minutes of all meetings of the Club and the Board of Directors. He/she shall issue notices for all meetings and conduct the general correspondence of the Club. He/she shall attest all written contracts and perform such other duties that the Board of Directors may assign to him/her.

 

   Section 5 - The Treasurer shall collect all moneys due to the Club from every source and deposit same in the name of the Club in such place as the Board of Directors may designate, and disburse and account for the same under the direction of the Board of Directors. He/she shall present the state of the Club’s finances annually to the members, and shall present monthly statements to the Board of Directors. All records shall be made available for the annual audit by the designate of the Finance Committee immediately following the conclusion of each fiscal year.

 

   Section 6 - the Board of Directors may authorize any other officers to disburse funds of the Club. Each disbursement must bear two (2) authorized signatures.

 

 Section 7 - No committee shall incur or obligate the Club for any capital expenditure over $500.00 without approval of the Finance Committee and/or Treasurer.

 

Article VIII

 

MEETINGS:

 

   Section 1 - The Annual Meeting for the transaction of business and election of Directors shall be held not later than the last weekend in November. Eligible voters not able to attend the Annual Meeting may request an absentee ballot in writing from the Secretary. Such ballot must be returned in time for the Annual Meeting.

 

   Section 2 - Special meetings of the Club may be called at any time upon written request of ten (10) members, addressed to the President and may be called by the President at any time without request.

 

   Section 3 - The Secretary shall give at least fifteen (15) days written notice of the Annual Meeting and five (5) days notice of special meetings.

 

Article IX

 

   Section 1 - The Committees shall be known as:

 

A. Greens

B. Rules

C. Finance

D. House

E. Men’s Tournaments

F. Ladies Tournaments

G. Entertainment

H. Grievance

I. Membership

J. Insurance

K. Planning

L. Nominating

M. Handicap

                          

   Section 2 - The Greens Committee. It shall be the duty of the Greens Committee to manage the Club property outside of the Club House; make rules for use of such property by the members; to order purchases; and to receive complaints relative to this property. This Committee shall consist of a minimum of three (3) members. The Greens Committee shall submit a report monthly to the Board of Directors.

 

   Section 3 - The House Committee shall have charge of the maintenance and operation of the Clubhouse facilities, including the bar and the storage areas. They will have the authority to make and enforce the rules.

 

   Section 4 - The Planning Committee - The duties of this committee will be assigned by the President and the Board of Directors.

 

   Section 5 - The Membership Committee - The Membership Committee shall consist of three (3) members, who shall thoroughly investigate all applications before giving its approved recommendations to the Board of Directors through the Secretary.

 

   Section 6 - Men’s Tournament Committee - The Men’s Tournament Committee shall have charge of the arrangements and management of all Club tournaments, and their decisions in tournaments shall be final. All sub-committees shall function under the jurisdiction of the Men’s Tournament Committee.

 

   Section 7 - Ladies Tournament Committee - The Ladies Tournament Committee shall have charge of the arrangements for all Ladies’ Tournaments, and their decisions in tournaments shall be final.

 

   Section 8 - Insurance Committee - The Insurance Committee shall consist of three (3) members, who will make an annual report to the Board of Directors.

 

   Section 9 - Entertainment Committee - The Entertainment Committee shall take care of all social activities of the club not handled by other committees.

 

   Section 10 - Nominating Committee - The Nominating committee shall consist of three (3) members, who shall choose their Chairperson. The duties of this Committee are defined in Article VI, Section 2.

 

   Section 11 - Grievance Committee - This committee shall be appointed at the first meeting of each newly elected Board of Directors and shall be chaired by the President of the Club. The duties of this committee shall be to recommend action to the Board of Directors on any grievance submitted in writing to the President.

 

   Section 12 - The Membership, Planning, Men’s Tournament, Ladies’ Tournament, Entertainment, Nominating, Grievance, and Activities Committees are all self-sustaining committees, and shall incur no financial obligation unless authorized by the Board of Directors.

 

   Section 13 - The Rules Committee shall annually review the Constitution and formulate general rules of the Club, including rules of play, etiquette, conduct and proper attire, for submission and approval by the Board of Directors. Upon approval, said rules and/or changes shall be posted in a designated area and made available to each member.

 

   Section 14 - Finance Committee - This committee shall examine and audit the accounts of the Treasurer. Such Audit shall be made each year, and the Chairperson shall report the findings and conclusions of each committee to the Board of Directors. It may, with the approval of the Board of Directors, employ a professional auditor or firm of auditors to examine and audit the books of the Treasurer, if the findings of the Finance Committee indicate that such professional audit is in the best interest of the Club. It shall be the duty of the Finance Committee to prepare, each year, an itemized and detailed budget of the proposed income and operating expenses of the Club for the ensuing year.

 

  Section 15 - The Handicap Committee shall have charge of the management of all handicaps for members in accordance with MGA rules.

 

 

 

Article X

 

   At each Annual Meeting of the Club, the Board of Directors shall submit to the Club a report showing the state of the Club’s membership and finances, setting forth the transactions of the year just closed. Various committee reports are to be made at the same time, with financial reports as appropriate.

Article XI

 

   Section 1 - Guests are permitted to play with members, upon payment of Guest fees, but guests may not play on weekends/holidays more than two days (weekend/holiday) per month.  House guests, actually residing outside a 100 mile radius, may play two days on the same weekend/holiday, but not more than two days (weekend/holiday) per month.

 

   Section 2 - Junior and Family members, under 18 years of age, are restricted from play on Saturdays, Sundays, and holidays prior to 2:00 p.m..

 

Article XII

 

   The foregoing Constitution may be amended at any regular or duly authorized meeting of the Club, by a vote of two-thirds (2/3) of the members voting provided that ten (10) days written notice of the meeting, and of each proposed amendment, be given by the Secretary to each member in good standing.