MATTHEW G. BROWN
Professional Certification
Certified
Records Manager, Institute of Certified Records Managers, 2005 -
present
Professional Experience
January 2004 to present
Salem, OR
Records Management Analyst. Research and write administrative overviews and program descriptions of state and local government agencies for use during records inventory, project scheduling, and for use by Archivists and the public as finding aids. Coordinate the process with work units involved in projects. Prepare retention schedules by interviewing agency staff and inventorying agency records. Verify that all legal, administrative, fiscal and historical requirements are complete, accurate and comply with Archives guidelines. Train agency staff to implement the record retention schedule. Conduct presentations and workshops about records management best practices. Contribute to writing an E-Mail Management Manual, web-based training component, and instructional video. Assist with development and implementation of state-wide Classification Scheme. Advise agencies about systems for: managing and maintaining agency records in any format. Recommend incorporating new records management developments into policies and procedures and suggest related organizational changes to state and local government agencies.
July 2002 to December 2003
Board of Governors of the Federal Reserve System
Washington, D.C.
Records Management Analyst. Responsible for: advising divisions on arranging and keeping records in a manner consistent with sound recordkeeping practices and federal records management requirements; support and development of the organization-wide information system; conducting user training; off-site storage program; redesigning of existing records storage area in preparation for move to new office space; filling research and Freedom of Information Act requests. Wrote guidelines to ensure recordkeeping system's compliance with federal regulations, and developed information (metadata) collection standards.
Oct. 1999 to June 2002
Annapolis, MD
Director of the Maryland Register of Wills Project, an online imaging system of 25,000 images. At outset of the project, the Archives had little contact with the 24 Registers of Wills offices. Won and completed digital imaging contracts with five counties. Achieved representation for the Archives on the Registers’ Technical Committee. Responsible for supervision of two employees; submission of the project budget; hardware and software review and evaluation; responding to inquiries from the public; and research with historical primary sources.
Electronic Records Appraisal Archivist. Responsible for: appraisal of electronic government records through the retention schedule process; serving as the Archives’ liaison with government administrative and records professionals; writing proposals and negotiating terms with clients; working with clients to transfer electronic data; developing and performing quality assurance routines against the data acquired. Assisted with the Archives’ transition from microfilm production to digital imaging, including purchase of equipment, training of staff, and implementation of image quality control standards. Appraised the email system of the Office of the Governor of Maryland and wrote functional requirements and recommendations for its long-term preservation.
Sept. 1998 to Sept. 1999
Washington, D.C.
Records Officer. Duties included: development
and implementation of a standardized classification scheme for the management of
electronic and paper records; interviewing departmental staff and issuing
reports assessing records management practices; formulation of organization-wide
records retention schedules; development of organization-wide metadata and
security models; evaluation of electronic records management and document
management software; and Web
page design and maintenance.
Jan. 1998 to Aug. 1998
Annapolis, MD
Intern. Two internships under the supervision of Maryland State Archivist and Director of Information Systems.
Evaluated an imaging system designed for use by parties to tobacco litigation.
Created and enhanced Web pages, improved digital images, trained interns in
imaging software, helped teach an HTML class.
Jan. 1997 to May 1998
U.S. Department of Agriculture History Collection at the National Agricultural Library
Beltsville, MD
Archives
Assistant (part-time), U.S. Department of Agriculture History Collection.
Arranged and described archival collections; preserved
archival collections; created and mounted finding aids on the Internet.
Sept. 1993 to Jan. 1997
Washington, D.C.
Inter-Library Loan Library Assistant. Responsibilities included: reference desk and circulation duties; online legal database searching; inter-library loan and database maintenance; co-ordination of courier services.
Jan. 1994 to Oct. 1996
Washington, D.C.
Correspondence Volunteer. Duties included:
reading, tallying and coding presidential email, data entry and quality
control of presidential correspondence.
June 1993 to Sept. 1993
Newport, RI
Government Documents Library Technician.
Responsible for receiving and processing incoming library materials, including
government documents, books and serials.
Education
University of Maryland, College Park
College Park, MD
Master of Library Science with concentration in Archives, 1998.
Master of Arts, History, 1998.
Portland, OR
Bachelor of Arts, History, 1993.
Professional Activities
Member: Association of Records Managers and Administrators (ARMA)
Member: Northwest Archivists
Annual Meeting Host Committee member (2001): Society of American Archivists.
Publications and Conference Papers
“The First Nixon Papers Controversy: Richard Nixon’s 1969 Pre-Presidential Papers Tax Deduction,” in Archival Issues: the Journal of the Midwest Archives Conference, vol. 26 no. 1, 2001. Presented the article to the Description and Appraisal employee discussion group at the National Archives and Records Administration
Contributor to the publication of The Samuel Gompers Papers:The American Federation of Labor Under Siege, 1906-9, Volume 7 (University of Illinois Press, 1999), by Stuart Kaufman, Peter Albert, and Grace Palladino (editors), Samuel Gompers Papers project.
"Foreign Relations Materials and the Nixon Presidential Materials Project," presented at the 1998 conference of the Society for Historians of American Foreign Relations
Computer Skills
Operating Systems: Windows 2000/NT/ME/XP
Office Software: Microsoft Office (Word, Excel, Access, PowerPoint), WordPerfect
Experience with Computer Languages: HTML, SGML/XML coding (Encoded Archival Description)
Web Authoring Software: Microsoft FrontPage, DreamWeaver MX
Other Software: iMovie, Microsoft Project, PC DOCS OPEN, Visioneer Paperport, FileMaker Pro, FineReader Pro (OCR software), ExamView
Completed
ElementK online courses, "Fundamentals of Computer Programming," "Introduction to
Visual Basic 6.0," and "Visual Basic 6.0 Database Programming"
Other Skills and Training
Took courses on “Vital Records,” (June 2003) and “Project Management for Information Technology Professionals" (October 2001)
Obtained Secret Security Clearance
Honors and Awards
Winner of the Midwest Archives Conference’s New Author Award for The First Nixon Papers Controversy: Richard Nixon’s 1969 Pre-Presidential Papers Tax Deduction,” in Archival Issues: the Journal of the Midwest Archives Conference
Contributor to the Guide to the USDA History Collection, 1761-1997, which won the 1999 Mid-Atlantic Regional Archives Conference Fredric M. Miller Finding Aid Award
Last updated on August 18, 2005