JSTMC Board & Committees

Below are the listings of our board and committees and a description of the duties they are to perform. Only club members who are in good standing are allowed to hold an office or chair a committee. Helping out on a committee is a great way for new members to get to know other members.

Board

President
Will preside at all meetings and executive board meetings. Will preside over all members of all committees, except the nominating committee. Will appoint all committee chairheads. Will be the custodian of all properties, except those that belong to the committee heads. Will appoint a nominating chairhead to select 2 additional members to form a committee of 3. Prepare small report to be handed into the newsletter editor of what you intend for the club to do.

Vice President
Will assist the president. In her absence will preside over the meetings. Take attendance and keep adequate records. Will consult with membership committee and treasurer that the club lists are updated and all membership dues are paid. Will establish whether a member is in good standing (paid membership for the current year & has attended at least 3 meetings from the last 6 prior to election). Prepare small report to be handed into the newsletter editor of what the club is doing.

Recording Secretary
Will take minutes at the meeting. Keep the minutes book in her possession. Find a replacement if she will not be able to attend a meeting. Prepare small report to be handed into the newsletter editor of what the club is doing.

Treasurer
Handle the receiving and disbursement of funds for the club. Keep record of the balances in the checking, savings and CD accounts. Prepare small report to be handed into the newsletter editor on the financial status of the club.

Committees

Corresponding Secretary
Handle all of the clubs correspondence. Ex.: mail out sympathy cards, new births, thank you cards to speakers, etc. Prepare small report to be handed into the newsletter editor on what correspondence has been done.

Library
Keep our library of books which deal with multiples and other related topics. Secure additional books, pamphlets, videos or brochures which maybe of interest to the club members. These maybe loaned to members for short periods of time. Display the library each week at club meetings. Keep track of all loaned out materials. Prepare small report to be handed into the newsletter editor on the addition of new material.

Membership
Check the papers for birth announcements. Send out a welcome letter and an introductory package about our club to all new mothers. Keep a record of all welcome letters sent out to prospective members. Fill out an information sheet on each new member. Introduce each new member and prospective member at the meetings. Hand out club membership package to each new paid member. Prepare small report to be handed into the newsletter editor on new members and prospective members.

Newsletter
Prepare a monthly newsletter to inform members of all activities, list new members, club announcements, information pertinent to the club and other items that maybe of interest to the members.

Nominating
Call all eligible members to procure a slate of officers and committees for the following club year. Run the election at our May club meeting. Prepare small report to be handed into the newsletter editor about the qualifications of the members running.

Program
Set up programs for each meeting. Line up speakers, demonstrators, etc. which offer their services to the club free of charge. Try to come up with new ideas which may interest club members. Prepare small report to be handed into the newsletter editor on the description of upcoming programs and how the program was presented at the meetings.

Publicity
Notify weekly and daily newspapers and area radio stations of club news and meetings. The day, date, time and activity should be included with each announcement. Arrange to have pictures taken of all important functions and special events.

Refreshments
Select hostesses from the general membership to bring in refreshments for each meeting. Set up, make coffee, tea or other drinks. Make sure there is a supply of plates, cups, silverware and napkins for each meeting. Clean up after each meeting. Notify the newsletter editor of what refreshments are needed for the meeting and who is to bring them in.

Special Events
Arrange events and activities for club members and their families. Will organize and run such events as the Halloween party, Easter Egg Hunt, bus trips, Family Picnic, etc. Prepare small report to be handed into the newsletter editor as to the activities the club will be doing.

State Representative
Receive all information from the State organization and report to the club any information received. Act as liaison between our club and State. Attend State meetings on a regular basis. Prepare small report to be handed into the newsletter editor about the activities of the state club.

Ways & Means
Take complete charge of the fund raising projects for the club. Distribute items, collect moneys and take care of any problems which may arise. Do the 50/50 at each meeting. Prepare small report to be handed into the newsletter editor about the club's fundraisers.