YFDLA MINUTES
March 7th, 2002
Members Present: Lynn Light, Gale Fisher, Laurie Grimes, Cheri Allen, Valerie Bird, Tammy Smith, Judy Stroh, Julie Ott
Called to Order at 7:05 p.m.
Minutes – The minutes of the February 11th meeting were read and approved.
VP Report – None
Treasurer’s Report – The balance in the account as of today is $973.79 (which is the $1007.79 minus the $34 for postage purchased). Cheri Allen will check with Pam to find out if we are current on the purchase of the savings bonds for newborns. Other expected purchases include printer ink for the minutes and newsletter. Paper and envelopes were purchased for mailing of the Christmas party pictures.
President’s Report – None
Emergency Fund Guidelines – This item was continued to the next meeting in order to gather information from all the surveys when they are returned. (There are questions about the establishment of the emergency fund on the survey).
Scholarship Fund – The group discussed a question in the questionnaire that seemed to contradict the motion that was passed at the February meeting. The group decided that the only qualifying criterion was that the student be in the Co-Op Program. Whether the student was a dependent of a Fire Department employee or a COYEA member was irrelevant. The proposed maximum of $300 would help a student pay for books, tuition, and lab fees. The draft application packet was reviewed and edited by the group (removed eligibility language about dependent of a Fire Dept. employee and added “EMT Program” to the question about which college the student would be attending.) The scholarship application deadline for this school year (02/03) is April 9, 2002. The group discussed the selection committee members and agreed that Judy Stroh and Laurie Grimes would join Dennis Lightfoot (or his designee) as the committee for this round of applications. The group left the selection rating criteria up to the selection committee and suggested the committee refer to the COYEA rating sheet as a good example to use. After the committee makes their scholarship recipient selection, they will present their recommendation to YFDLA. YFDLA will made the final approval.
Secretary’s Report – The survey (primarily about fundraisers) was mailed out to the membership on March 1st. A compilation of the survey results will be presented at the next meeting (Pending receipt of the remaining questionnaires.)
Bunko – Lisa Linville will host Bunko in March (CJ – Gale has the list of months and who has agreed to host bunko for that month, as well as the months that still need a host – I did not get that information for the minutes).
Krispy Kreme Donut Fundraiser – This fundraiser nets $3.00/dozen donuts. We need a tax ID (which we have) but need to have a Not-For-Profit status and federal number, which we do not have. The group discussed asking the Yuma Fire Fighters Association to sponsor this fund-raising effort for us (CJ – there was a question about the correct name of this group – some thought it was Yuma Union FFA, others thought it was Yuma United FFA, while others thought it was as I wrote it – need that info!). In order to get free delivery, we need to order 500 dozen donuts. The group talked about placing orders and when we reached 500 dozen, ordering the donuts. The decision was made for each member to check with her network and find out how many dozen Krispy Kremes she can sell. Each member would have to sell 18 dozen in order for us to reach the 500 dozen number. This item was continued to the April meeting for decision.
Secretaries’ Day – Wednesday, April 24th is Secretaries’ Day. There are 5 or 6 secretaries in the Fire Department. The group discussed and agreed that we would purchase gift certificates for manicures from the Beauty College to give to all the secretaries for Secretaries’ Day. Cheri and Gale will work on the details of this and have the gift certificates at the next YFDLA meeting.
Fire Fighter Muster – No date has been selected yet. This item was tabled until the April 10th meeting.
Fundraisers – It was suggested that YFDLA investigate the possibility of doing a fundraiser at the next Midnight at the Oasis.
The meeting was adjourned at 8:10 p.m.
The next meeting is scheduled for Wednesday, April 10th.