Bylaws

Constitution and Bylaws of The Worthing Alumni Association

Article I - Name
The name of this organization shall be the Worthing Alumni Association.

Article II - Purpose

A. The purpose of this organization shall be to act as a liaison between the Evan E. Worthing Senior High School, its student body, faculty, administration and the community surrounding this institution.

B. To establish a highly effective organization of Worthing High School Graduates for the purpose of fellowship, moral support and the exchange of relevant information between Worthing High School and concerned citizens of the community.

C. To participate in, sponsor and/or assist Worthing students in those programs or events which will foster positive cultural values.

D. To serve as a stimulus by encouraging high school students to become aware of opportunities which will lead to personal rewarding careers.

E. To aid in the continuing advancement and development of Evan E. Worthing Senior High School.

F. To stimulate school loyalty, devotion and responsibility.

G. To study any proposition concerning the mutual relationship of Worthing Senior High and to channel information to support the school.

H. To legislate through by-laws or by Resolution upon any subject of general concern to the members of this organization.

I. To encourage the highest scholastics among the students.

J. To secure financial assistance for Evan E. Worthing Senior High through various methods: Annual Dues, Fund-raisers, Donations and Annual Fund Drives.

Article III - Membership and Dues

Section I Definition/Procedure

A. Regular Membership: Anyone who attended or graduated from Evan E. Worthing Senior High and pays membership to the Worthing Alumni Association.

B. Associate Member-At-Large: Anyone who did not attend Evan E. Worthing Senior High may become a member upon payment of dues as set by the Association. They shall be entitled to all privileges and rights, except to hold office in the association.

C. Associate Member: Evan E. Worthing Senior High School faculty, staff members, (past and present) and other interested persons not having attended Evan E. Worthing, may become a member of the Association upon payment of dues as set by the Association. Through the Alumni, they shall be entitled to all privileges and rights, except to hold office in the Association.

D. Life Membership: Any alumnus or friend of Evan E. Worthing can become a Life Member of the Association upon meeting one of the following criteria:
1. Individual: Payment of fees in full or by installment within two (2) years, of the amount set forth by the Association. With final payment being made by the end of the second fiscal year.

2. Couple (husband & wife): Payment of fees in full or by installments within two (2) years, of the amount set forth by the Association. With final payment being made by the end of the second fiscal year.

E. Honorary Membership: Bestowed upon those individuals living or deceased, who are not graduates of Evan E. Worthing Senior High and who have made note-worthy contribution to the school or the Association. They shall be entitled to all privileges and rights, except to hold office in the Association.

F. Business or Corporation: Bestowed upon business and corporations which contributed $ to the Association and shall have all rights and privileges, except to hold office in the Association.

G. Student Membership: This membership is formally known as the Student Alumni Association (S.A.A.). It is open to all students of Evan E. Worthing Senior High. Additional requirements are set forth in the S.A.A. Bylaws which should not be in conflict with the constitution and Bylaws of the Worthing Alumni Association.

Article IV - Organization

Section I Officers, Executive Board and Committees

A. Officers/Election Procedures: Officers to be elected in February at the monthly meeting of odd years. The officers shall be elected for a two(2) year term by a majority vote of the voting members present (must consist of a quorum). The term of office shall be effective immediately after the election and continue until the next election. Persons interested in running for an office must submit a letter of intent sixty (60) days prior to the election. Nominations will be accepted from the floor.

B. Term of Office: Each officer shall be entitled to hold office for three consecutive terms. (Three (3) two (2) year terms)

C. Method of Voting: Voting shall be certified as to eligibility by the Executive Board and Membership Committee. All eligible members must be paid in full in good standing in order to participate in the voting. The officers of this organization shall be the following and such other officers as from time to time may be necessary. Elected Officers: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Financial Officer, Parliamentarian, Sergeant-At-Arms and Chaplain. Appointed Officers: Legal Advisor Section II - Executive Board The members of the Executive Board shall be the following: Elected officers under Article IV, Section I - A Legal Advisor (as so needed) Article IV, Section I - A Committee Chairs under Article IV, Section III Immediate past Alumni President Section III - Committees shall be appointed by the president or elected by the Executive Board Section IV - Removal of Officer Whenever an executiive officer is absent for three consecutive meetings without notice his/her office shall be declared vacant.

Article V - Fees and Finance

The Alumni shall be financed by dues from its members and other contributions as provided in the bylaws.

Section I - Each member of the Alumni shall pay a yearly fee of $10.00. Said fee shall be due and payable within 30 days of membership renewal. Remittance to the Association must be postmarked on or before the last day of the month or member will not be able to vote in the upcoming election.

Section II - Fiscal Year The fiscal year of the Worthing Alumni Association shall begin February 1 and end January 31.

Section III - Accounting for Local Alumni Funds Persons authorized to expend the funds of the alumni shall account for such upon request and at the end of each quarter according to procedures established by the Executive Board. Expenses to be paid by the Alumni. Expense projects approved by the respective committees and Executive Board.

Section IV - Funds Accountability Alumni funds shall be held in an account requiring two designated signatures.
     1. In the event of a person’s vacancy of a position their right of signature will be removed immediately.
     2. One signature shall be the Financial Officer and one of the other two shall be the President or Secretary.

Article VI - Meetings

Section I - Alumni Meetings The Alumni shall assemble in Alumni meetings at regular intervals as provided in the bylaws.

Article VII - Amendment/Procedures

Amendments to the bylaws should be tabled to the membership 60 days prior to convening of the meeting in which voting will be considered.

Section I

A. Debates on the proposed amendment shall take place 30 days after tabling of the proposed amendment.

B. A Quorum is 50% of the voting membership.

C. Two-thirds of the Quorum at the voting meeting will be required to pass or reject proposed amendment.

Section II

A. Bylaws cannot be changed in any way without 60 days notification to the Organizational Development Committee; they must pertain specifically to those bylaws relating to business procedures only.

Article VIII - Alumni

Section I - Establishment The Alumni . . . . . .

1. Shall be established within the state of Texas, City of Houston.

2. Said Alumni shall consist of a minimum of ten members meeting the requirements as set forth in Article I & Article II of the bylaws. Section II - Alumni Responsibility

   A. The Alumni shall keep a good record all income and disbursements in a form prescribed by the Alumni.

   B. The Alumni shall file all records and reports as required by the Alumni.

   C. The Alumni shall be represented at each function requested and agreed upon by the school. D. The Alumni shall give evidence of a program consistent with programs of the school.

Article IX - Discipline

Section I - Membership Discipline

A. The Alumni may upon written approval of the Alumni Liaison Chairperson make a financial member inactive for:

     1. Violation of the rules and regulations of the Organization.

     2. The Alumni Liaison Chairperson may suspend an individual for a period not to exceed six months, with the approval of the Alumni Executive Board and President.

Section II - Membership Discipline A.

A member may be placed on probation by the Alumni Liaison Chairperson and by the Alumni Vice President for a period not to exceed two months for one or more of the following reasons:

     1. Failure to observe the rules and regulations of the Alumni.

     2. Failure to pay dues as required by the Alumni.

     3. Without prior notice from four consecutive general body meetings.

(Alumni Liaison Committee) B.

Members are given notice of charges and may appeal in the following consecutive manner:

     1. To the Alumni Liaison person

      2. To the President

      3. To the Executive Board

Section III - Membership Accountability

A recall vote may be put before the general membership on any officers; standing committees’ policies or projects with a petition signed by one-third of the members.

      1. Issues for recall should be accord with the bylaws.

      2. The subject under recall must be advised of the pending action and   given 30 days notice to comment, rebut or appeal.

Article X - Eligibility

Section I - Requirements To be eligible for office in the Alumni, a member must:

     1. Be present at the general meeting at which the candidate is to be elected.

      2. Be financial and active with the Alumni at the time of nomination.

     3. Be able to conduct Worthing Alumni Association.

Section II - Limitation of Tenure No elected officer shall serve more than three consecutive terms in the same office.

Section III - Succession When a vacancy occurs in the office of President, the Vice President shall become President.

Section IV - Vacancies When vacancies occur in other offices, they shall be filled by the President with the approval of the Executive Board. Should the regular scheduled elections be more than eight months away, a special elections should be called.

Article XI - Duties of Officers

Section I - President It shall be the duty if the President to give administrative guidance and direction to the structure and programming of the Alumni body. The President shall:

      1. Serve as Chairperson of the Executive Board;

      2. Preside over the general body meeting;

      3. Enforce the Constitution and bylaws;

      4. Appoint task force with appointed goals to work within a prescribed time frame;

      5. Recommend to the Executive Board, the removal of any elected or appointed officers who fail to perform the duties of their office;

      6. Strengthen public relations and maintain cooperative relations with other organizations;

      7. Serve as an ex-officio (by virtue or because of an office) member of all committees, except the Nomination Committee, with whom the President may meet at its request.

      8, Exercise all powers and duties generally pertaining to the office of President.

      9. Appoint ad hoc committees and their chairpersons.

Section II - Vice President

It shall be the duty of the Vice President to:

     1. Serve as chairperson of appointed task forces;

     2. Perform all duties of the President in the absences of and at the request of the President.

     3. Serve as a member of the Alumni Liaison Committee.

Section III - Secretary/Recording and Corresponding

It shall be the duty of the Recording Secretary to:

     1. Be the recording officer of the Alumni;

     2. Corresponding Secretary to: Notify the Executive Board and the Alumni of proposed amendments to the Constitution and bylaws of the Alumni;

     3. Recording Secretary: Be responsible for accurate records of the sessions of the Executive Board.

     4. Corresponding Secretary: Make the results of the votes taken available for distribution to the members of the Executive Board within 15 days following the meeting of the Board;

     5. Recording Secretary: Be responsible for accurate records of the session of the general meetings. Make the records available for distribution to the Alumni and members of the Executive Board within 15 days following the general meeting;

     6. Recording Secretary: Keep a record of Alumni attendance at the general meetings.

     7. Corresponding Secretary: Notify all Executive Board members of scheduled meetings.

     8. Corresponding Secretary: To have on hand at each meeting a list of all existing committees and their members.

Section IV - Treasurer/Financial Officer

It shall be the duty of the Treasurer to:

     1. Treasurer: Receive and deposit all funds to the Alumni in the name of the Worthing Alumni Association.

     2. Financial Officer: Make disbursements and keep the written accounts of all transactions as provided in the financial policies and procedures established by the Executive Board;

     3. Treasurer: Submit to the general meetings a report of all monies of the Alumni.

     4. Financial Officer: Serve as Chairman of the Finance Committee.

     5. Financial Officer: Prepare and submit annual budget, certify financial statements, financial liaison between all committees.

Section V - Legal Adviser

It shall be the duty of the Legal Adviser to advise the President and such other officers as may require it upon request.

Article XII - Executive Board

Section I - Members The Executive Board shall consist of the elected officers of the Worthing Alumni Association, Chair people, the Legal Advisor and the immediate past President.

Section II - Meetings The Executive Board shall meet upon the call of the President at least once per quarter.

Section III - Duties It shall be the duty of the Executive Board to:

     1. Propose policy for the organization.

     2. Approve the time and the place of the general body meeting.

     3. Conduct business of the Alumni between general body meetings.

     4. Discuss and handle absentee for Executive Board members.

Article XIII - Standing Committees

Section I - Committees

      1. All projects must be in accordance with the policies and objectives of the Alumni.

Section II - Projects before a committee or appointed task force can only be decided upon, modified or canceled by a majority vote of a quorum of the committee or task force.

      1. A quorum shall consist of two-thirds of the respective committee membership.

      2. In the case of a tie, the committee chairperson or the President shall cast the deciding vote.

Section III - Projects must be brought before the general membership if . . - Expenditure of Alumni funds in excess if $100 is expected. - A project is publicized as under the sponsorship of the Alumni.

Section IV - All projects which involve finance or fund raising must submit their monies to the Treasurer.

      1. All collected funds must be channeled through the Treasurer.

      2. The Financial Officer will pay all bills incurred by each committee.

      3. No committee will have a separate account from the Alumni account.

Section V - Committees The Alumni Liaison, Civic/Community Affairs, Communications, Distribution, Finance, Membership, Program, Scholarship, Fund Raising, Public Relations and Advisory Board Committees, and any other such committee approved by the Executive Board, shall be the standing committees of the Houston Chapter. A. Alumni Liaison Committee The Alumni Liaison Committee shall consist of members and a chairperson appointed by the Alumni President. B. Civic/Community Affairs The Civic Affairs Committee shall consist of members and a chairperson appointed by the Alumni President. . C. Communications Committee The Communication Committee shall consist of members and a chairperson appointed by the Alumni President. D. Distribution Committee ( will fall under Communication Committee). E. Finance Committee The Finance Committee shall consist of four members: The Treasurer, the Financial Officer, who is the Chairperson, and three members appointed by the Chairperson to serve for at least one year. F. Membership Committee The Membership Committee shall consist of members and a chairperson appointed by the Alumni President. G. Program Committee The Program Committee shall consist of members and a chairperson appointed by the Alumni President. H. Advisory Board The Advisory Board shall consist of five members: The Alumni President, a Chairperson and three members appointed by the Chairperson to serve for one year.
Article XIV - Duties of Committees Section I - Committee A. Alumni Liaison It shall be the duty of the Alumni Liaison to: 1. Nurture the development of the Alumni. 2. Evaluate annually the local accountability of the Alumni. 3. Discipline members or individuals as prescribed in Article III - Discipline. B. Civic/Community Affairs It shall be the duty of the Civic/Community Affairs Committee to: 1. Develop and maintain programs to enhance the professional, education, economics and cultural activities within the Black community. 2. Act as a liaison between the organization and the Black community. 3. Advise the Executive Board on community related projects to be undertaken by the organization. C. Communications It shall be the duty of the Communication Committee to: 1. Serve as an editorial board for the Worthing Alumni Association publication, ( to be named). 2. Stimulate social action and education of the Alumni on issues pertaining to the organization and the community. 3. Advise the Executive Board on matters pertaining to strengthening cooperative and other public relations. 4. Disseminate all relevant documents and materials to the general body. D. Finance It shall be the duty of the Finance Committee to: 1. Consider the financial needs of the Alumni and to make recommendations to the Alumni of a budget based thereon; 2. Recommend to the Executive Board the general financial policy of the Alumni. 3. Pay all bills incurred by the Alumni. E. Membership Committee It shall be the duty of the Membership Committee to: 1. Insure growth of the organization. F. Program Committee It shall be the duty of the Program Committee to: 1. Survey needs, evaluate findings and make recommendations to the Alumni of projects to be undertaken commensurate with aims, purposes and resources of the Alumni. 2. Develop and coordinate projects approved by the Executive Board. G. Advisory Board Committee It shall be the duty of the Advisory Board Committee to: 1. Develop long and short term strategies to insure that the organization meets its stated objectives, these strategies are subject to the approval of the Executive Board. Article XV - Publications The Alumni is authorized to publish the following: Official publication of the Alumni in Houston published quarterly . . . (name) will contain articles of current interest primarily of the local membership. Parliamentarian The Parliamentarian shall interpret the rules and regulations as prescribed in the constitution and bylaws. Chaplain The Chaplain shall preside over all devotional services of the Alumni. Sergeant-At-Arms The Sergeant-At-Arms shall be responsible for keeping the order during the Alumni meetings and at other designated functions. Article XVI - Scholarships Scholarship Committee It shall be the duty of the Scholarship Committee to: 1. Oversee the funds along with the Finance Committee, for all scholarships and review the applicants applying for funds. 2. Determine if they meet the criteria set forth by the Alumni. 3. Criteria ( needs to be re-visited) and voted by the general body. Article XVII - Honorary Alumni may select honorary members. A. These positions are complimentary, carry with them the right to attend the meetings, speak, but not to make motions or vote. B. Honorary members may sit on the platform, but do not, by virtue of their honorary title, preside. C. These names can be published as a list of honorary titles whom the honor has been conferred, even though deceased. 1. These honorary officers may be nominated by any member. 2. The vote must be put before the general body and a quorum must be present for nominations to carry.

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