AssetCertificate

UC

1. Approval of the research proposal and the grant being released is for the specific project mentioned in para 1 of the sanction order and grant should be exclusively spent on the project for which it has been sanctioned within the stipulated time. The institute is not permitted to seek or utilise funds from any other organisation (Government , Semi-government, Autonomous or Private) for this research project. Any unspent part of amount would be surrendered to the Govt. of India through an account payee demand draft drawn in favour of the "Drawing and Disbursing officer, Department of Biotechnology, New Delhi, " and carry forward of funds to the next financial year for utilization for the same project may be considered only with the specific approval of the Department of Biotechnology (DBT)
2. For permanent /semi-permanent assets acquired solely or mainly out of the grant, an audited record in the form of a register in the prescribed proforma (enclosed at Appendix-‘A’) shall be maintained by the Institute. The term "assets" means (I) immovable property and (ii) movable property of a capital nature, where the value exceeds Rs. 1000/- The grant will not be utilised for construction of any immovable property. Full facilities by way of accommodation, etc. for the project will be given by the Institute.
3. All the assets acquired from the grant will be the property of Govt. of India and should not without the prior sanction of the Deptt. of Biotechnology be disposed of, or encumbered or utilised for purpose other than those for which the grant has been sanctioned.
4. At the conclusion of the project, the Govt. of India will be free to sell or otherwise dispose of assets which are the property of the Government. The Institute shall render to Govt. necessary facilities for arranging the sale of these assets.
5. The implementing Institute/PI will furnish progress report of work on the project every six months. The progress of the project will also be reviewed/monitored at least once a year by the concerned Task Force/Project Monitoring Committee, etc. In addition the DBT shall designate Scientists/Specialists to visit the Institute periodically for reviewing the progress of work and for suggesting such measures as to ensure early realisation of the objectives of the project. On completion of the project five copies of a consolidated report of the work done on the subject would be submitted to the Department of Biotechnology.
6. The Institute is required to send to DBT a list of assets referred to at Sr. No. 2 above at the end of each financial year as well as at the time of seeking further installments of the grant.
7. The Institute would furnish to the Deptt. of Biotechnology a Utilization Certificate (Copy enclosed at Appendix – ‘B’) and an audited statement of expenditure (Copy enclosed at Appendix-‘C’) duly signed by the P.I., the Head of the Institute and the Head of the Finance Wing, pertaining to the grant at the end of each financial year as well as a consolidated statement of expenditure at the end of the completion of the project.
8. A stamped receipt be sent to the Deptt. of Biotechnology on receipt of the Cheque/Demand draft towards each release.
9. The comptroller and Auditor-General of India at his discretion shall have the right of access to the books and accounts of the institute for the grant received from the Government.
10. The Institute would maintain separate audited accounts for the project. If it is found expedient to keep a part or whole of the grant in a bank account earning interest, the interest thus earned should be reported to the Deptt. of Biotechnology. The interest will be treated as a credit to the Institute to be adjusted towards further installments of the grants or to be refunded at the end of the project.
11. Sale proceeds if any as a result of the development of the project arising directly from funds granted by the Deptt. of Biotechnology shall be remitted to the Govt. of India. The Govt. of India may at its discretion allow a portion of such receipts to be retained by the Institute.
12. Investigators/Institutes wishing to publish papers based on the research work done under Deptt. of Biotechnology projects should acknowledge the financial support received from the Deptt. of Biotechnology.
13. The Know-how generated from the project would be the property of the Govt. of India and any receipt by way of sales of know-how, royalties, etc. shall accrue to the Govt. of India. The Govt. of India may at its discretion allow a portion of such receipts to be retained by the Institute.
14. The Govt. of India (Deptt. of Biotechnology) will have the right to call for drawings, specifications and other data necessary to enable the transfer of know-how to other parties and the Institute should supply all the needed information at the request of the Department of Biotechnology.
15. The Institute may not entrust the implementation of the work for which the grant is being sanctioned to another institution and to divert the grant receipts as assistance to the latter institution. However, in such situations the express permission of DBT may be obtained. In case the grantee is not in a position to execute or complete the project, it may be required to refund forthwith to Govt. of India the entire amount of grant received by it.
16. The manpower that may be engaged for the project by the Institute are not to be treated as employees of the Govt. of India and the deployment of such manpower at the time of completion or termination of project, will not be the concern/responsibility of the Govt. of India. The organisation may make reservations for Scheduled Castes, Scheduled Tribes etc. in the manpower to be engaged for the project in accordance with the instructions issued by the Govt. of India from time to time.
17. The Deptt. of Biotechnology reserves the right to terminate the grant at any stage and also recover the amounts already paid if it is convinced that the grant has not been properly utilized or the work on the project has been suspended for an unduly long period or appropriate progress is not being made.
18. The project will become operative with effect from the date of the sanction order.
19. If the Investigator to whom a grant for a project has been sanctioned leaves the institution where the project is being implemented, the investigator should submit five copies of complete and detailed report of the work done by them on the complete and detailed report of the work done by them on the project and the money spent till the date of his/her release and should also arrange to refund the unspent balance, if any.
20. The organisation should maintain subsidiary accounts of the Govt. of India grant and furnish it to the Audit officer as and when the recurring and non-recurring expenditure exceeds the limits of Rs. 5.00 Lakhs.

 Asset Certificate <Back>

1. Sl.No.
2. Name of Grantee Institution

5. Brief Purpose of the Grant
6. Whether any condition regarding the right of ownership of Govt. in the property or other the property or other assets acquired out of the grant was incorporated in the grant-in-aid sanction order
7. Particulars of assets actually credited or acquired.
8. Value of the Assets as on
9. Purpose for which utilised at present
10. Encumbered or not

12. Disposed of or not
13. Reasons and authority, if any for disposal
14. Amount realised on disposal
15. Remarks

(PROJECT INVESTIGATOR) (FINANCE OFFICER)

UTILIZATION CERTIFICATE

( For the financial year ending 31 March ……………….)

(Amount in Rs. In Lakhs)

1. Title of the Project / Scheme
2. Name of the Organisation :
3. Principal Investigator :
4. Deptt. of Biotechnology sanction order No. & date of sanctioning the project :
5. Amount brought forward from the previous financial year quoting DBT letter No. & date in which the authority to carry forward the said amount was given :
6. Amount received from DBT during the financial year (Please give No. & dates of sanction orders showing the amounts paid )
7. Other receipts/ interest earned ,if any, on the DBT grants
8. Total amount that was available for expenditure during the financial year (S.No. 5, 6 and 7)
9. Actual expenditure (excluding commitments) incurred during the financial year (statement of expenditure is enclosed.)
10. Unspent balance refunded, If any (Please give details of cheque No. etc.) Balance amount available at the end of the financial Year
11. Amount allowed to be carried forward to the next financial year vide Letter No. & date :

1. Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money was actually utilised for the purpose for which it was sanctioned.

Kinds of checks exercised :

1.

2.

3.

4.

5.

(PROJECT INVESTIGATOR) (FINANCE OFFICER)