Write your representatives

Guidelines for writing legislators*

• In the first paragraph, state your purpose for writing. Make it short and to the point. If you are writing about a certain bill, specify its number.
• Then, build your case - explain why you feel as you do. Use facts, not emotional arguments to support your position. Explain the ramifications of the matter in question.
• If you are writing in opposition to something, say so. Explain why it is wrong, and suggest alternatives.
• If you admire your legislator for a particular reason, mention it in your letter.
• Ask your legislator his or her view on the subject.
• Be sure to include your name and complete address.

Addressing correspondence:

To a Senator:

The Honorable (full name)
__(Rm.#)__(name of)Senate Office Building
United States Senate
Washington, DC 20510

Dear Senator:

To a Representative:

The Honorable (full name)
__(Rm.#)__(name of)House Office Building
United States House of Representatives
Washington, DC 20515

Dear Representative:

Note: When writing to the Chair of a Committee or the Speaker of the House, it is proper to address them as:

Dear Mr. Chairman or Madam Chairwoman:

or Dear Mr. Speaker:

Guidelines for writing letters to the media *

• Be brief. Focus on one issue. Be succinct. The more concise the letter, the less chance it will be edited beyond recognition.
• Be accurate. Do your homework. Check your facts as well as spelling, grammar, and punctuation.
• Be pertinent. There should be a clear reason for the letter (e.g., in answer to a letter or editorial).
• Be prompt. Daily papers want immediate answers. Weeklies are not as strict.
• Be courteous. Avoid insults. Criticize facts, not opinions.
• Be interesting. Have something original to say, even on an old subject.
• Be humorous. An entertaining letter is more memorable (and more apt to be printed) than an angry one.
• Be patient. If at first... keep trying.
• Be professional. Remember to sign it and include typed name, address, and daytime and evening phone numbers.

 

* These guidelines were provided by an unknown Internet source.    Thanks for your contribution, whoever you are!