5. WORK WITH THE FLEXIBLE RESULTING FORMS AND OTHER SIMPLE KINDS OF USING OF THE INFORMATION


               In the program a set of means for fast and convenient use and display entered in a database is available.


5.1 Use of the Order of the records (Key F6)


               For formation of the list of records in ordered kind is intended a function key F . At pressing on it a list of records, displayed on the screen, will be submitted in the alphabetic order, order of increase of numerical meanings or in the chronological order of dates, depending on that, field of which of a type field symbolical, numerical or field of a type "date") is the manager. A managing field is a field, on a column of which at the moment of pressing on a key F6 there is the cursor. This principle of the instruction of a managing field concerns also to all other similar type to functions (selection, search, and etc.).
               The order, established after fulfilment of the given team, will be same and at fulfilment of a seal of the simple lists (F9) (see below).
               After loading into the working area any another file, the information in it will be automatically ordered on the same rule, on which was ordered in the previous file.

               For return back in an default initial order condition it is necessary to press a key F4 (Return).

               To be switched between various types of orders (about on different fields of base) unlimited number of time it is possible without return in the initial condition.
               For fulfilment of some kinds of the automatic reports the order of records it is desirable (but not without fail) to result in an initial condition, as the included mode of order a little bit slows down process of account of data for the report.
               At an included mode of order in the bottom part of the screen under the table of a database there will be visible an inscription "ORDER on a field... " with the indication of the name of that field, on which establishes the order.
               The Spectrum of application of this function, such by the idle time on the first sight, is very wide: from a simple establishment about on increase of numbers or alphabet up to a finding of incorrectly entered data in base or even of simple calculations of quantity in some groups (using such properties of ordered sequences as grouping of similar data or "up above all" / " lowering on bottom" some potentially of incorrectly entered data). However, calculation of amount in groups it is much more convenient to carry out by other means, about which will be told below.

               NOTE: At fulfilment of this team to the user a question will be given: " to update an index " or " to work with an old index? ". By the more safe and reliable answer to this question will be " to update an index ", which can be used (and it is recommended) in all cases. But for fulfilment of a team with this option some time (is required at not so large bases - insignificant). The choice of item " to work with an old index " can be chosen ONLY if after the last updating of an index for the given field in base was not made of ANY changes and additions (for example, when the user works in a mode of reception of the information from base without change of initial data). Thus the time is spent only for processing first order, and all subsequent order of a similar type will be carried out practically instantly even at large volume of base.